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It has been said that people don’t leave a company; they leave a manager. On the flip side, people have attributed their professional success to the managers along the way who looked out for them.
The manager sets the stage and tone of the workplace. People who are clear about their role within the organization and team, who feel their contributions are seen, heard, valued, and personally advocated for will bring their best to work. As a result, they will better fulfill the team’s objectives within the broader company mission, hopefully, while having some fun along the way!
1. Know the Systems
Know your systems and how they interrelate. The organization as a whole has a mission. Each team has an objective to fulfill in service of that overall mission. How does the work of each team interplay to achieve that overall goal? On your own team, what is the established system? Is it effective in meeting the stated objectives? What are the various roles that make up the team, and how do they work together? What are the responsibilities of each individual role? Why do they matter?
2. Identify the “Why”
In the book Start with the Why, Simon Sinek explains that leaders inspire and motivate others by knowing the “why” of themselves, the organization, and their direct reports. Learn about the individuals on your team beyond their current roles. How is this role in service of their career or life goals? What energizes them, and what depletes them? Where do they see themselves in five years? What matters to them most, and why? By learning about the individuals on your team, you will better understand what motivates each person.
3. Create a Strategic Plan
You have been charged with leading the objective of your team forward. What key markers will show that you and your team have accomplished the goals laid out by leadership? What indicators or information will you look for to validate your assumptions or course-correct once work is underway? What are the likely obstacles that could prevent success and how will you get ahead of them? Your job is not just to communicate and implement this plan with your team and colleagues but to manage it to a productive end, even if the plan needs to change.
4. Hire Right
If you have the opportunity to hire anew, consider the strengths and weaknesses of your current team.
What skillset would fill in the current team's gaps and suit the role that needs to be filled?
Consider your internal candidates, including current team members who have expressed interest in taking on that role. But then cast the opportunity out wide and discover diverse applicants with necessary credentials. Consider how your team might benefit from the greater diversity of perspectives. Don't just hire from a pool of people you know. Broaden the search.
5. Ensure Equity
Keep an eye on fairness in pay and expectation with new hires and all employees entrusted to you. Is there a pay disparity potentially based on gender, race, or other? Work to address it and to create a fair, inclusive, and equitable team. Remember, you are in a place of power and set the stage for your team.
6. Set Expectations
Clearly state and communicate the expectations of each role and the individual who will fulfill that role. What are the expected deliverables, and by what date and time? Who delivers what, and who acts as the back-up? Co-create the rules and expectations for increased ownership.
7. Co-create Accountability
With expectations clearly stated and communicated, each individual is held accountable. If the expectations are co-created, keeping the individual accountable falls not only on you but also on the team as a whole.
8. Use a Strengths-based Approach
By using a strengths-based approach, individuals will respond in kind with a positive growth mindset. First, acknowledge the person's strengths. What went well? Then address the areas that could use improvement. Perhaps consider how another team member's strengths could bolster the growth required by the individual by working together.
9. Establish Regular Communication
Schedule meetings with the team as a whole and individually on a regular basis. This will build a sense of open communication and foster trust. Rather than having issues and frustration build until they are bursting at the seams, they will be addressed within the forum created for open communication throughout the year. As a manager, you will check in on the team and keep a pulse on how initiatives are moving forward or not. Issues can then be more quickly identified and addressed.
10. Set a Clear Agenda
No one has time to waste or the desire to sit in front of another Zoom meeting. Have a clear agenda with an adhered-to timeline so that team members understand that their time is valued.
11. Build Psychological Safety
Create an environment in which people feel safe to share their accomplishments and failures. Create an environment that welcomes dumb ideas as well as brilliant ideas. Everyone knows, sometimes those dumb ideas end up being the brilliant ones. Value the diverse perspectives of each individual and give them the space to be heard and considered. By creating a safe space, where people are not criticized, ideas will be generated, problems solved, and innovations made. In an environment that is not safe, you will hear the sound of crickets.
12. Check your Ego
You were chosen to be the manager because of your knowledge and, most likely, your interpersonal skills. When communicating with your team, be okay with letting go of the belief that no one else knows as much as you, nor will they be able to deliver the high quality that you demand. Be aware of that voice trying to burst through and keep it in check as you practice numbers 13-15.
13. Practice Active Listening In All Interactions
Set aside your judgment about what you think the person is about to say. Be present and listen to what the person is actually saying at the moment. Reflect and summarize what you have heard. Why does this matter? The individual will feel heard, acknowledged, and valued by you.
14. Develop Empathy
Consider the perspective of the other person and relate to the human emotions being expressed. Remember that the professional role is only one part of the individual.
15. Ask Open-ended Questions
Ask questions that result in more than a “yes” or “no” answer. Instead of asking, do you agree with the solution (yes/no), ask, what do you propose? How would you handle the situation? (Avoid using the word why, as it can come across as blaming.)
The open-ended questions will take more time initially, especially if you are sure that you have the right answer. However, over time, as the members feel empowered to find the answers for themselves, your time will be freed to consider higher-level strategic planning.
16. Be an Advocate
Advocate for your team as a whole and for the individuals that are a part of it. Take the team’s feedback and consider if expectations and working practices within the group and with other teams need to be better communicated and/or adjusted. If additional resources are required to better fulfill the team‘s objective, make the case to the higher-ups so that it is seen as a win-win for all.
17. Share Opportunities to Grow
Share the resources, professional development opportunities, classes, coaching, and organizations to be involved in. With continued learning, there is a greater possibility and satisfaction.
18. Celebrate the Wins
Acknowledge a job well done, deadlines met, progress made. Celebrate the wins.
19. Have the Difficult and Direct Conversations
Nothing is more frustrating or toxic than when an obvious problem is left unaddressed. The structure and expectations set in place should ease the process and act as a North Star, guiding the conversation.
20. Trust your People
Trust the people and give them the space they need to get it done in their own way. The systems are clarified. The expectations are set. Offer the flexibility to get the job done in the best way they see fit. A bike ride for lunch may be needed to get the creative juices flowing or blow off steam before the person is ready to go at it again.
21. Welcome Feedback
Welcome all feedback. It is the only way to grow and to see what you are not seeing.
22. Lead by Example
Model the behavior that you want to see in members of your team. Model the boundaries that are necessary for all to flourish. Take a break to recharge. No one benefits from 24/7 work. Your team will follow your lead.
23. Be a Mentor
Share the wisdom of your professional life journey and help launch your employees to their next level of development and opportunity.
Ready to take your leaders to the next level? Try a demo of BetterUp.
1. Learn more about your own emotional intelligence by taking the EQ test online
How aware and in control of your emotions are you, and how do you use those emotions to navigate interpersonal relationships?
2. Take a coaching-for-leadership class
A coaching-for-leadership class can help you learn and practice active listening skills and how to ask powerful, open-ended questions.
Alternately, you can practice on your own. The next time you find yourself looking at a colleague, knowing the question and the answer, stop and ask, “what else?”
Listen to what the person has to say.
3. Be clear about what matters to you most and why
What values matter to you, and what is your vision of a life well-lived? Are your goals in line with your values and vision? With that clarity, you can better lead yourself and others.
4. Encourage your team to build solutions together
Present your ideas and ask the group to co-create the best possible solutions together.
Trust that the person hired can rise to your expectations and beyond. By giving tasks to others, you help them grow and develop new confidence and also free your own time for stretch and strategic tasks of your own. Delegating allows you the opportunity to grow beyond the direct contributor and executor role.
6. Do a 360 assessment
Get collective feedback from your boss, your peers, and direct reports. What are your strengths? What are the areas that you could improve? What is one word a person would use to describe you? Growth comes from consistent feedback and the desire to improve oneself.
7. Take time to recharge and expect that of your team
You need to know when enough is enough. Make time for some R&R, take a vacation, and make sure your team is doing that as well.
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By following the tips above, you’ll be able to improve as a manager or leader by taking a people first approach. This will foster a stronger workforce that will rally behind you for the betterment of the business as a whole and everyone involved in it.