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5 essential tips to write introduction emails to your new team

July 8, 2022 - 16 min read

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Why is it important to introduce yourself when starting a new job?

How to write an intro to your new team

Seven intro to new team email templates to follow

4 opening lines that never fail

4 subject lines that never fail

Your next move

One of the most intimidating parts of starting a new job can be building new relationships with coworkers. However, by writing an intro to a new team email, you can set yourself up for success and get ahead of any potential awkwardness. 

As a new employee, you probably want to make a solid first impression. This can help you work better with your new colleagues because you’ll be able to make connections faster. Instead of feeling like a stranger in the office, you’ll be able to dive into your work together and maybe even find a few friends along the way. 

The best way to ensure that great first impression? Take control of the situation by introducing yourself before your first day even begins. You can start by writing an introductory email to your new team.

It can be short and sweet, or you can include fun facts about yourself and your career history. It’s up to you — the important thing is to hit send. 

Your new manager or human resources might also write an email to introduce you to the team. However, it’s never a bad idea to get personal and send another email yourself to say hello. 

It's okay to feel shy or unsure about how to introduce yourself to the new team via email. You might be nervous, especially if it’s your first time writing a self-introduction. That's why we're going to share everything you need to know about these emails and our top tips for getting started.

 

Why is it important to introduce yourself when starting a new job?

First impressions matter. Whether you’re working in person or virtually, you want to start on the right foot with your new team members. 

Your introduction email will provide your new colleagues with some insight into who you are and how excited you are to join their team. It's a great time to share where you're from, past experiences, goals, and fun stuff like your favorite food and hobbies. 

These emails can help you feel like you're part of the team from the beginning. We all know being the new hire can feel awkward. However, communicating with your team members will strengthen your connection and ability to collaborate.

If you put effort into your workplace relationships from the beginning, you might even make new friends. For example, say you share your passion for hiking in your intro to new team email.

You might discover your colleague shares your interest, giving you the common ground needed to form a friendship. This is great because if you have more friends at work, studies show your job satisfaction and performance will improve

Sending your introduction email can even reduce work anxiety because you'll have a foundational sense of connection with your new colleagues. That can make it easier for you to share any difficulties you may have with your new job. 

If you’re working remotely, introducing yourself via email is especially important. When everyone’s working from home, you might go days before your first meeting together. With the right intro to new team email, they’ll know who you are and be ready to collaborate with you sooner. 

Finally, you shouldn’t underestimate the power of a great first impression. The way you present yourself the first few times you interact with your coworkers can define their perception of you for years.

If you make a good impression, that can help you get promotions, raises, and more career opportunities later on. If not, it can cause problems down the line. 

The best way to lock in a great first impression? Writing an amazing intro to new team email. This will show that you’re a good communicator, you’re engaged with your work, and that you care about getting to know your team.

We can’t think of a better recipe for success at your new job. 

You might not be confident in your communication skills yet. Don’t worry — there’s always room to grow. If you need extra support, BetterUp  can guide you to develop the skills and tools you need to successfully communicate at work.

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How to write an intro to your new team

Before we jump into how to write the best introduction email to your new team, let's start with some tips for the writing process. If you’re struggling with writer’s block or just don’t know what to include, these strategies can help. 

Here are five tips to guide you as you write your personal introduction:

  1. Include a friendly email subject line.
  2. Base your tone on the company’s culture — is it more corporate, or more relaxed?
  3. Introduce yourself with some fun background information.
  4. Show enthusiasm about your new role and opportunity.
  5. Send replies to those that answer and ask questions.

freelance-working-on-his-laptop-intro-to-new-team-email

Seven intro to new team email templates to follow

You might not get away with writing just one introduction email. The email you send to your managers may differ from the one you send to your new clients. Either way, you should sign off with your name and your new job title. 

Here are some email samples you can use when you're addressing a variety of people:

Intro email for your new team:

Example 1:

Hi [department] team,

I hope you're all having a great week so far!

I'm [your name] and just started here at [company name] as a [job title]. I know we'll be working closely together on many projects, so I wanted to reach out and introduce myself.

I just moved to the city from X, and I've been having a fun time exploring my new neighborhood. I love reading, kayaking, and hiking with my dog, Fran. One scroll through my social media accounts and you'll see that Fran and I love the outdoors.

I'm excited to start working with all of you on [your start date] and maybe one day meet in person! 

Cheers,

[your name]

business-woman-on-phone-intro-to-new-team-email

Example 2:

Hello [new team member's name],

I know we haven't started working together yet because my start date is [start date], but I wanted to introduce myself ahead of time! My name is [your name] and I'm excited to start working with you. 

I love to paint, do karaoke, and do some kickboxing outside of work. Since I'm new to the city, I've been trying to find a new favorite coffee shop. If you have the time and you're up to it, I'd love to grab some coffee with you and get to know you a bit better.

See you on [start date]!

[your name]

Example 3:

Dear [department] team,

My name is [your name] and I would like to introduce myself to you all. I just started my job as [new role] at [company name] and I am excited to dive in.

I would love to get to know the rest of you however you'd like, whether that’s over Slack, Zoom, or email. Learning about your roles within the organization will help me work more effectively and feel like I'm part of the team!

Please don't hesitate to reach out. I look forward to getting to know you all better.

Sincerely,

[your name]

Intro email for your new manager (if you haven’t met yet)

Example 4

Hello [name of manager],

My name is [your name] and I'll be working on your team in a [new role] starting on [start date]. I'm super excited to get started. I've recently finished school at [X], and I'm looking forward to putting my skills to good work!

I've already received such a warm welcome from my new coworkers as I've started my onboarding. I wanted to reach out to you to say that I'm ready to dive in, as I'm very passionate about [X].

Let me know how you prefer to communicate. I can add you on Slack or continue with emails if that's what's best for you.

Take care,

[your name]

businesswoman-using-laptop-at-desk-intro-to-new-team-email

Example 5:

Dear [name of manager],

My name is [your name], and it's nice to meet you! I'm going to be working in a [new role] on your team, and I wanted to reach out and introduce myself. 

I'll be starting on your team on [start date], and I'm excited to work for [company name]. Before this, I worked as a [X] for [previous company], so I'm familiar with the industry. I like to play the violin, bake, and bird-watch in my spare time.

I've already started my onboarding, but I look forward to joining you and the rest of the team soon. 

Talk soon,

[your name]

Intro email for new clients

Example 6:

Hello [name of client],

My name is [your name], and I'm going to be the new [new role] that you'll be working with here at [company name].

I'll be your point of contact for your projects moving forward. I'm happy to help with whatever you need, so please don't hesitate to reach out with any questions. I will be doing my onboarding this week, but I'll be ready to collaborate with you on [start date].

Before then, I'll be in touch to go over our current goals and plans for future projects. 

I'm looking forward to working with you!

Best,

[your name].

Example 7:

Dear [name of client],

My name is [your name], and I'm the new [your role] at [company name]. I recently started working here, and I'm going through the process of introducing myself personally to all my new colleagues and clients.

I've recently moved to the city with my family, and we're having a great time adjusting to our new environment. I like to take my kids to the park, cook, ride my bike, and read when I’m not in the office. Before [new company name], I worked as [former role] for X years at [former company]. 

I'd love to get to know you better as well. Feel free to contact me to schedule a Zoom call to chat more about your goals and how I can help you reach them.

Take care and chat soon,

[your name]

4 opening lines that never fail

Sometimes we need one good, solid opening line to kick things off in your introduction email. Since this is your first time communicating with your new team, you want to be clear and get your point across. Try to keep it simple for your first interaction rather than worrying about how snazzy or funny you can be.

Here are four ideas for your opening line:

  1. I wanted to introduce myself…
  2. I hope you're doing well…
  3. Let me introduce myself…
  4. My name is [your name]...

smiling-man-writing-an-email-intro-to-new-team-email

4 subject lines that never fail

But before people read the first line in your introduction email, what are they reading? The subject line. Our subject lines shouldn’t be bland, boring, and easy to skip over.

They should identify the purpose of your email, capture people’s attention, and spark some curiosity. And they should do all of this concisely. Our subject lines set the tone for the rest of our email.

Here are four possible subject lines to include in your introduction email:

  1. Let’s get started!
  2. Meeting my new team
  3. A bit about myself
  4. Who’s interested in a virtual meet and greet?

Your next move

Your new job doesn't have to be awkward. An intro to new team email can be a great jumping-off point to help you network within your new workplace. 

Remember: your introduction email isn’t strictly professional, it’s also about getting personal. You're going to be working with your new team members a lot, so it makes sense to get to know who they are outside of work, too.

You’ll find your workplace more comfortable if you trust and connect with your colleagues. 

Next time you have an introduction email to write, approach it with a positive attitude and a friendly subject line. Don't forget: always be yourself.

Learning how to convey your authentic self in emails can be tricky. BetterUp can provide you with the guidance you need to use your voice effectively and professionally.

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Published July 8, 2022

Maggie Wooll

Managing Editor

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